- Determine date of the meeting.
- Communicate with the Speaker Chairperson (First Vice President) regarding the speaker. Find out:
- Can speaker accept a gift certificate (government employees often can’t accept any gift certificates)?
- Is there a maximum amount that the speaker can accept?
- What amount is the Chapter going to give? - Purchase the gift certificate based on the information above prior to the meeting (in the past we’ve been getting gift certificates for a bookstore, such as Barnes and Noble – this has been well received by the speakers).
- Ensure the gift certificate gets to the appropriate Officer no later than the day of the meeting.
AWARD PLAQUE FOR MEMBER OF THE YEAR:
- Order and pick up the Jim Cobb Member of the Year Award plaque. Also obtain the traveling Member of the Year Award and have it updated for the newest award recipient. We normally have our plaque done at Midwest Trophy. The award is presented to the recipient at the May meeting. The President should inform you by April who has won the award.
OTHER DUTIES:
- Maintain a file of pertinent records and correspondence, passing it on to successor at the conclusion of the Chapter year.